FY 2023/2024 Technical Letter

Breaking News on Your Raises!

The Chancellor’s Office has issued the technical letter on the implementation of our agreement with the CSU for fiscal year 2023-2024.

While we are including the technical letter in its entirety below, the most important details regarding the disbursement of our raises are as follows:

* Our 5% General Salary Increase (GSI) will be reflected on our regular pay warrant for the month of May 2024, which will be issued on May 31.

* Retroactive pay for Unit 4 employees in active pay status, or on leave, as of the week of April 22, 2024 will be reflected in a separate pay warrant once posting of the transaction has been completed. According to the Chancellor’s Office, employees will likely receive this pay warrant within five days after April 22.

* The 5% GSI is effective July 1, 2023, so retroactivity will be computed from that date and prorated for employees hired after July 1, 2023.

* Employees hired after the processing date (week of April 22) must be appointed under the new salary ranges (reflecting 5% GSI).

Please contact Labor Relations in the event of any questions at helpdesk@apc1002.org.

This salary increase has been possible thanks the support of dues paying members of APC. Please consider joining and strengthening our Union by joining HERE

This is the Technical Letter received from the CSU March 25, 2024

You may view the letter and download it here.

Summary:

We are pleased to provide information regarding salary program provisions agreed to by the California State University and the Academic Professionals of California for fiscal year 2023/2024.

Action Item(s):

Implement FY 2023/2024 General Salary Increase provisions effective July 1, 2023; additional salary-related contract changes effective March 4, 2024.

Affected Employee Group(s)/Unit(s):

Eligible APC (Unit 4) employees

Details:

The Memorandum of Understanding (MOU) reached between the California State University (CSU) and the Academic Professionals of California (APC – Unit 4), ratified by the CSU Board of Trustees on March 4, 2024, provides salary program provisions for FY 2023/2024 as follows:

• Salary Program effective July 1, 2023:
  • 5% General Salary Increase
  • Salary range minimums and maximums will be increased by 5%
• Salary-related change effective March 4, 2024:
  • Salary Stipends

Detailed Information for Salary Provisions:

General Salary Increase (GSI):

• Effective July 1, 2023 (or date of appointment/reappointment between July 1, 2023, and the date of the mass update), a 5% GSI will be applied to the individual salary rates of all eligible bargaining unit members who are:
  • In active pay status, or on leave, as of the date of the mass update, occurring the week of April 22, 2024.
  • The increase shall be paid pro-rata to employees who are less than full-time.
• The SCO will post the GSI increases via GEN transaction during the mass update process scheduled to occur the week of April 22, 2024.
• Base salary increases will be reflected in the May 2024 pay period warrant (May 31, 2024, issue date).
• Due to salary schedule (payscale) updates that will occur for the mass update process, and to preclude employment history transactions from adversely affecting this process, we are asking campuses to refrain from keying transactions into the PIMS database that are applicable to Unit 4 employees, beginning at 5 p.m. on April 22, 2024, through the date of the mass update occurring the week of April 22, 2024. Campuses will be able to resume keying transactions in the PIMS database that are applicable to Unit 4 employees the day after the mass update occurs.

• Manual processing by the campuses may occur in the following situations:
  • GSI increases needed for employees in non-pay status (e.g., on unpaid leave) between July 1, 2023, and the date of the mass update (occurring the week of April 22, 2024), effective the date the employee returns to active pay status.
  • For retroactive salary adjustments. Note that such adjustments may typically issue within five or more business days from the date the salary transaction is keyed.
  • GSI increases needed for bargaining unit members in ten (10) month assignments, appointed during fiscal year 2022/2023, who were in an inactive payroll or separated status between July 1, 2023, and the date of the mass update (occurring the week of April 22, 2024). These employees shall be given the 5% GSI effective upon their subsequent return to active payroll status or reappointment in fiscal year 2023/2024.
  • For employees on Military Leave, receiving a Military Difference in Pay CSU salary supplement, who need to have the difference between the CSU salary and military pay recalculated based on the employee’s new salary rate, pursuant to CSU Policy. Please refer to HR 2021-02 for information on employees on Military Leave receiving a Military Difference in Pay.
• Employees appointed after the mass update must be appointed under the new salary schedule.
• Please note that all newly hired Unit 4 employees, other than those specified above, appointed at the campus after the date of the mass update (occurring the week of April 22, 2024) are not eligible to receive the GSI unless the offer of appointment includes contingency language calling for the application of any negotiated salary increase. If the appointment salary is below the new salary range minimum for these employees, the salary must be increased to the minimum of the new salary range. Campuses are responsible for processing these changes.
• Employees with only temporary appointments with expiration dates prior to the date of the mass update (occurring the week of April 22, 2024) are not eligible to receive the GSI unless they are active or on leave in a temporary appointment as of the date of the mass update. CIRS tab delimited file G06, Cycle 2403 (available April 24, 2024, before the mass update is run), and Cycle 2404 (available April 26, 2024, after the mass update is run), lists employees with expired appointment expiration dates that will not receive the GSI.
• Separated temporary appointments with expiration dates prior to the date of the mass update are not eligible to receive the GSI. Note however, that should an employee have additional active positions that are eligible for the GSI, the mass update will apply the GSI on all positions, if the temporary appointment has not been separated. CIRS Compendium Reports H50, Cycle 2404, and tab delimited file H80, Cycle 2404 (available April 26, 2024, after 9 a.m.), lists employees that received the GSI in expired temporary appointments for campus reference and verification. It is important that temporary appointment statuses are accurately reflected in the employment history database prior to 5 p.m. on April 22, 2024.
• Salary Structure Changes: The salary range minimums and maximums for all Unit 4 classifications will be increased by the 5% GSI effective July 1, 2023. The updated salary schedule will be available on the CSU website here after the mass update has been completed the week of April 22, 2024.
• Mass Update Considerations: When mass updates are run, all subsequent salary transactions are increased accordingly by the GSI. When mass updates are run, payments may suspend from the automated process (e.g., “out of service” records), resulting in further analysis; such payments may require additional time for manual processing by the SCO.

Salary Increase Rounding Considerations:

The 5% GSI is subject to SCO rounding as a result of the mass update process. The SCO’s GSI mass update program rounds individual monthly based-on (full-time equivalent) salary rates to the nearest whole dollar. Monthly based-on salary rates must be rounded to the nearest whole dollar. The program adds fifty cents to the existing dollar amount and then truncates the cents in order to create a new whole dollar amount. Campuses are responsible for ensuring that any manually processed General Salary Increases are applied uniformly and consistently by using the same rounding logic. Actual salary rates are derived by the payroll system by multiplying the based-on salary rate by the time base fraction, which (based upon the time base fraction), could cause individual actual monthly salary rates to result in amounts with dollars and cents. Examples for processing the 5% GSI are provided as follows:

The SCO’s GSI mass update program rounds individual hourly rates to two decimal places from the whole dollar amount. Campuses are responsible for ensuring that manually processed GSI’s are applied uniformly and consistently by using the same rounding logic. Examples for processing the 5% GSI for hourly rates are provided as follows:

Other salary-related change effective with the ratification on March 4, 2024:

• Salary Stipends:
  • This is a new salary provision which states an employee may receive a monthly salary stipend for additional work assigned by an appropriate administrator.
  • Additional work assignments need to be documented in writing and must include a specific beginning and ending date.
  • The decision by the appropriate administrator regarding the stipend shall be final and shall not be subject to the Grievance Procedure.
  • Note, this new provision does not supersede any other provision of the collective bargaining agreement (e.g., Article 28 – Hours of Work).

The following processing instructions are provided in Attachment A:

• Salary Increase Program I – General Salary Increase (GSI)
• Bonus/Additional Pay Program I – Salary Stipends

Questions regarding this technical letter may be directed to the CO Human Resources Management Team at hradmin@calstate.edu | (562) 951-4411. For your convenience, this HR memorandum is also available on the CSYou website at: https://csyou.calstate.edu/Policies/HRPolicies/Forms/Default.aspx.